Woodlawn Room Booking Woodlawn Public Library: Room Booking Request "*" indicates required fields Rental ContactName* First Last Phone*Email* Billing Address* Street Address Address Line 2 City Province AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Postal Code Use of SpaceType of organization:*Non-profit/community groupGovernmentBusinessIndividualName of organization:* Type of gathering:*MeetingPresentationPublic talkFilm screeningPress conferenceOtherPurpose and subject matter:*Summarize why you are gathering, including the topic and names of any guest speakers.Will your rental be open and advertised to the public?* Yes No Are you planning to charge a fee for admission?* Yes No Will you provide finger food and beverages?* Yes No Rental BasicsRoom Preference:*Auditorium (fixed row seating for 100)Program Room (flexible setup for 30-40)Number of guests:*Date* DD slash MM slash YYYY Access start time Hours : Minutes AM PM AM/PM Access end time Hours : Minutes AM PM AM/PM Additional/Alternative dates Add more dates Fill in your additional or alternative dates*Are your dates and times flexible?* Yes No Will you be using our projector?* Yes No Is there anything else we need to know for our approval process?Agreement* ◦ Library health protocols will take precedence over all terms, where applicable. ◦ This form is for inquiry only and does not secure a booking. ◦ The Library’s Room Booking Policy will be followed throughout the rental. ◦ No admission fees or donations will be collected or items sold. ◦ The room setup and tear-down will be completed within the booked time. ◦ If applicable, only finger foods and beverages will be served. ◦ By the end of rental, all catering items will be removed; and all waste placed in proper receptacles. ◦ The Library is not able to advertise for rentals on our communications channels, and use of the Library’s logo is not permitted. ◦ The Library will not be held responsible for any personal injury, loss, theft, or damage to equipment resulting from the actions of any person or group using the meeting room facilities. ◦ In accordance with the Canadian Copyright Act, any viewing or exhibitions of films must have Public Performing Rights. Films may be shown if a license has been purchased by the organizer from a rights holder such as Audio Cine Films or Criterion Pictures. The Library assumes no responsibility if a film is shown illegally. ◦ Bookings cancelled with less than 48-hours’ notice are non-refundable. A refund will be issued if the Library is notified of cancellation 48 hours in advance. Refunds are available by cheque only. ◦ Payment is due 1 week prior to booking. I have read and understand the terms and conditions for my community room rental, if approved Halifax Public Libraries' spaces are primarily used for Library-organized events. When available, we are pleased to offer space for rent. Rentals are made available regardless of the beliefs or affiliation of individuals or groups requesting use of the rooms. Permission to rent at this location does not in any way constitute or imply endorsement of the renters' policies, beliefs, or programs by Halifax Public Libraries, library staff, or Halifax Regional Library Board.CAPTCHAEmailThis field is for validation purposes and should be left unchanged.
